PART ONE: Establishing a COVID-19 Vaccination Policy and Plan
Step 1: Designate a coordinator or a task force to develop your plan.
Step 2: Review state and local vaccination plans.
Step 3: Proactively engage workforce populations who may have unique needs, concerns or questions.
Step 4: Draft your COVID-19 Vaccination Policy and Plan.
Case Studies / Business Best Practices
PART TWO: Educating and Encouraging your Workforce
Step 1: Designate a communications lead/team.
Step 2: Develop a communications plan.
Step 3: Customize communications for workforce populations who may have unique needs, concerns or questions.
Case Studies / Best Business Practices
PART THREE: Support and Strengthen Community Vaccine Distribution
Step 1: Identify ways your company might help.
Step 2: Identify a team leader and create an action plan.
Step 3: Reach out to your state or local public health department.
Case Studies / Best Business Practices
The health and safety of our employees, workers and customers is our top priority. Now that COVID-19 vaccines are widely available to everyone in America ages 6 months and older, we want our employees to have trusted information from the Centers for Disease Control and Prevention (CDC), the U.S. Food and Drug Administration (FDA) and other public health sources to help them make the best decisions for themselves and their loved ones.
That’s why our company is participating in the Health Action Alliance, a national network of businesses and health experts that helps employers strengthen their response to COVID-19, support workers and create safer workplaces.
We strongly encourage managers to discuss COVID-19 vaccines during an upcoming team meeting, and guide a group conversation using the information below.
NOTE: If you hear rumors or misinformation we should address, or receive questions you can’t answer, you should contact [Name/Title/ Contact Info] for support.
Listen more than you talk. This is a conversation, not a debate. It’s not your job to convince people to get vaccinated. Rather, you’re sharing information to help them make their decision. Be positive, inviting and respectful. Acknowledge “the choice is yours to make with your doctor or healthcare provider.”
Lead with empathy. Respect people’s concerns and acknowledge that it’s ok for everyone—even you—to have questions about vaccines. Don’t talk down to people, lecture or make people feel guilty. Instead, be understanding, positive and hopeful. Listen for what’s holding people back then help them find their own reason to get vaccinated.
Facts about safety matter. Don’t just say “the science is solid.” Provide facts about the safety and efficacy of vaccines using the talking points provided below. Remember, you shouldn’t give medical advice, so encourage people with more advanced questions to talk with their doctor or healthcare provider. Finally, be sure to speak plainly and in a manner everyone will understand.
Note: Add here details about your company’s COVID-19 Vaccination Policy, including any paid time off or other incentives you’re offering to employees and workers who get vaccinated. Below are best pratice examples:
Public health guidance on COVID-19 is constantly evolving. Health Action Alliance is committed to regularly updating our materials once we've engaged public health, business and communications experts about the implications of new guidance from the public health community and effective business strategies that align with public health goals.